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Admin And Office Coordinator

Only English Required
Job Ref:
Octagon Professionals
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Job Description

Are you an experienced admin professional with a talent for meticulous organization, international communication, and coordination? Read on!

We are working closely with an US based leader in high performance and adaptive computing, with a history of over 60 years at the forefront of the industry's innovations. As the company grows, they are looking to add to their administrative team, offering you the chance to join a group of industry pioneers as Admin and Office Coordinator for the Hoofddorp office.

As Admin and Office Coordinator, you will play a pivotal role in the coordination of the workforce, financial reports, logistics and asset management and join a company offering their volatile products across industries like entertainment, automotive, education, governmental institutions, and robotics. An organized office and structured schedules are undeniably important to the reputation and operational excellence of the company.

Your work would include, but not be limited to:

  • Coordinate appointments, meetings, and travel arrangements for management.
  • Liaising between management and stakeholders from international offices, like Munich, Amsterdam and US based.
  • Validate expense reports for employees and management.
  • Procure business cards, badges, and office supplies.
  • Maintain databases using SAP and manage POs and invoices.
  • Translate communications and liaise with government authorities.
  • Engage new vendors and manage telecom provider communications.
  • Support logistics, HR tasks, and assist with on/off-boarding.
  • Aid marketing and sales in event planning and execution.
  • Process access requests and prepare meeting materials.
  • Provide absence cover for other admins and handle ad-hoc tasks.
  • Manage office calendar, meeting rooms, and on-site catering.
  • Filter calls, letters, and visitors for employees.
  • Support remote teams with various administrative tasks.
  • Assist with visa applications and travel planning for managers.
  • Procure and manage office supplies, including hardware.

Desired Qualifications:

  • Discrete and professional etiquette.
  • Embracing an entirely on-site work structure.
  • Exceptionally structured, organized, and forthcoming style of working.
  • 5+ years of administrative experience, preferably interdepartmental.
  • Great communication skills in English.
  • Dutch knowledge is a strong plus.
  • Basic SAP knowledge is a plus.


  • Working in a pioneering technology company of the latest technology!
  • Travel allowance
  • 24 vacation days

Does the mission of this company align with your ambitions and the role as Admin and Office Coordinator with your skillset?

Please do not hesitate to follow our convenient application process below and: Apply now!

Please note that a valid working permit to work in the Netherlands is required for this position. No visa or relocation support can be provided.

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international markets. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customized to individual client needs.

Privacy Notice: To apply for this vacancy you must submit your personal information to Octagon Professionals. Octagon Professionals will collect, use, and process your personal information as mentioned in our Privacy Policy. Our policy and processing of your personal information is compliant with the GDPR.

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