Similar Jobs

save these job details
email this to a friend
print these job details

Administration Coordinator

Only English Required
Job Ref:
Octagon Professionals
If you already have an account then please login

Choose from Google Drive

Job Description

Would you describe yourself as experienced in office administration? Do you enjoy process optimization in an environment of expansion? Does a basic knowledge of IT support complete your professional profile? Then read on and explore this opportunity!

We are looking for an Administration Coordinator for our client, a Japanese utility provider with focus on renewable energy. You would join a team of 12 professionals at their office in Amsterdam. With the business expanding steadily, the workload is increasing, and the current team would benefit from adding you as an additional member of their Administration team.

As an Administration Coordinator you will play a key role in handling administrative requests from the managing director and other key stakeholders. Part of your responsibilities would be providing 1st line IT support, in cooperation with the remote IT specialist team in the UK.

Your tasks and responsibilities:

Office Administration:

  • Asset/inventory management
  • Correspondences management (e-mail, letters, couriers, telephone call etc.)
  • In-house communication about meetings, office activities and inquiries by the workforce
  • Company Insurances management - Related Invoices check / Small Expense management

Human resources:

  • Personnel Data management including time cards, schedules and meetings
  • Immigration related issue management
  • Social Security related issue management
  • Legal Documents and Contracts management
  • Main contact for Data Protection law compliance

IT support:

  • Management of Information Assets
  • Cyber/Data Security Incident Response
  • IT troubleshooting for hardware, resetting passwords, software updates and installation, user account management and incident logging and tracking
  • Providing IT-related internal training


  • Bachelor's Degree in a related field
  • At least 5 years relevant experience in business
  • Japanese language native level, business level English
  • Proficiency in Microsoft Word, Excel, Power Point, Access and SQL server
  • Experience in Project Management and System implementation
  • Experience in contractor management - Excellent troubleshooting, communication and organizing skills
  • Customer-oriented, self-motivated, responsible with strong commitment
  • Work cooperatively and collaboratively with all stakeholders

You will stand out with the following:

  • Experience as an Administrator in Exact System and eHerkenning portal is a plus
  • Good mindset in Cyber security and IT infrastructure
  • Project Management certification (Prince2, PMP or relevant)
  • Cyber Security Certificate (CISSP, CSSLP, OSCP, CEH)


  • Competitive market salary
  • Good pension scheme - 100% covered
  • Travel allowance for your expenses
  • Annual extensive medical examination for all employees
  • 25 days of holiday
  • Friendly, supportive and dynamic environment

Please note that for this position you need to have a valid working permit to work in the Netherlands. No visa or relocation support can be provided.

Ready for this new challenge? Apply now and let's get in touch!
Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international markets. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customised to individual client needs.

Privacy Notice: To apply for this vacancy you must submit your personal information to Octagon Professionals. Octagon Professionals will collect, use, and process your personal information as mentioned in our Privacy Policy. Our policy and processing of your personal information is compliant with the GDPR.

You have already viewed this job - view again?
Salary Indication
Up to £0.00 per annum

View these similar jobs:

View all similar job matches
The CV Doctor