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Configuration Management Officer

Only English Required
Job Ref:
ESTEC- European Space Agency
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Job Description

Are you a professional with experience in configuration management control? Do you also have experience with documentation control?

We are looking for a Configuration Management Officer who will join the Octagon Professionals projects team at the European Space Agency in Noordwijk (ESTEC). Read more about this exciting opportunity and apply today!

Your responsibilities:

  • Acting as the focal Configuration and Documentation management expert within TIA-P to support the definition and maintenance of the project Configuration Management Processes and tools, to ensure the exchange of experience and to promote standardization;
  • Contribute towards the project CADM plans and monitor CM performance (together with the Product Assurance Managers);
  • Liaise with our Project Teams/Industrial Partners to set up Projects Configuration, Documentation and Management systems considering ESA requirements and Partners usual practices to support the establishment of configuration control methods, procedures and standards;
  • Support on Configuration Control Boards (CCBs) by maintaining a well-structured record system for the disposition of RFWs, RFDs and configuration change requests/proposals Act as secretary to the CCB;
  • Support TIA DDRO in fulfilling his/her duties for TIA-P Department;
  • Keep Eclipse updated with new RfW/RfDs, for project-specific information and latest RfW/RfD status;
  • Notify CCB members and the appropriate experts/specialists to evaluate RfW/RfDs;
  • Communicate outcomes of CCB meetings to the parties involved;
  • Support on Preparation of formal Configuration Management requirements, with the aim to be included in industrial contracts;
  • Support the implementation and maintenance of adequate configuration control methods and procedures, consistent with applicable standards/requirements;
  • Provide qualitative and normative support to TIA-P Projects;
  • Conduct configuration audits and configuration inspections;
  • Support project audits, and work in collaboration with TIA QMS Audit Administrator;
  • Support users in retrieving documents from local DMS, DMS's from external partners and/or industry;
  • Set-up and monitor operations and maintenance of the TIA-P DMS for management, storage and control of ESA Unclassified - with Limited Distribution (e.g.: ITAR/EAR Docs) and Classified Information;
  • Training TIA staff and Contractors on Eclipse and other DMS Tools;
  • Set up, coordinate and participate in Project Reviews to ensure the availability of the Data package and manage the RID/eRID System;
  • Work in collaboration with TIA Information Security Officer (ISO) and TIA PSSO;
  • Support TIA ISO organizing the Information Protection awareness education and awareness training for TIA-P staff and Contractors;
  • Act as the Alternate COMSEC Item Custodian (ACIC);
  • Support TIA ISO coordinate inputs related to TIA programme/project Security Classification Guides;


  • Master's degree from a recognized institution of secondary studies or equivalent.
  • Minimum 10 years of previous work experience as project coordination in Public-Private Partnerships projects (experience in Telecommunication business is an asset); and at least 2 years working in Configuration Management support and Documentation Control roles;
  • Experience in supporting on Cyber-security and QMS audits;
  • Experience in handling Sensitive Information;
  • Holder of a Personnel Security Clearance;
  • ISO/IEC 27001 Certificate is required;
  • Proficient in MS Office packages with experience of high-level Project Administration;
  • Knowledge of ESA administrative and document management tools is an advantage;
  • Knowledge of Agency's internal IT tools is an advantage;
  • IPX CM 01/02 Certificate is an advantage;
  • Knowledge of ESA Configuration and Documentation Management standards (ECSS) is considered an advantage;
  • Excellent planning, communication and organization skills and attention to detail;
  • Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule;
  • Initiative and motivation to perform to high standards in a demanding environment;
  • Ability to establish and maintain effective working relationships with the outside world (e.g. Industry);
  • Proficient in the English language, both written and spoken. Knowledge of another official ESA language is an asset.

We offer:

  • Attractive remuneration package and advice on tax-free benefits.
  • Up to 30 vacations days & additional 12 public holidays based on the 40h working week.
  • Advice from our Learning & Development Specialist on most suitable training/courses.
  • Extra budget and up to 5 extra days off for your professional development.
  • Pension contribution to a tailor-made pension scheme.
  • A yearly subscription to the ESTEC gym facilities and a swimming pool.
  • Assistance with relocation in case you are moving to The Netherlands from abroad.

Application deadline: Wednesday, 18th of September

Ready for this new challenge? Apply now and let's get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas and multi-national team provide flexible solutions customized to individual client needs.

Privacy Notice: To apply for this vacancy, you must submit your personal information to Octagon Professionals. Octagon Professionals will collect, use and process your personal information as mentioned in our Privacy Policy. Our policy and processing of your personal information is compliant with the GDPR.

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Salary Indication
Competitive package
Configuration Manager, Configuration Management Officer, Configuration Management Engineer,Configuration Control Board, Configuration, Change Control, Engineering, ISO 10303

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