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Payroll Coordinator - Utrecht Area

Job Ref:
2016 - 6050
Abroad Experience Recruitment Agency
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Job Description

The Coordinator Payroll is in charge of making sure the company's employees are paid accurately and on time. The Coordinator, Payroll also coordinates related requirements of Government agencies such as social security administration and tax authorities. The Coordinator Payroll works closely with the Human Resources Department (HR) and Payroll Accounting (GL) on all payroll related issues.

Main Tasks
  • Collect and review the payroll data received from the field, through (automated) systems, to ensure integrity and compliance to Company Policy.
  • Plan, provide and control accurate payroll information to external payroll vendors.
  • Review the payroll output information returned by the external payroll vendor. Perform a (high level) review of computed wages and spot checks and correct errors to ensure the accuracy of payroll. Ensure that all changes to payroll are processed correctly by the vendor.
  • Prepare accurate and timely payroll related wires and payments - including the payment of garnishments and other third-party required wage deductions like taxes and social securities.
  • Respond to employee inquiries and requests regarding payroll matters on a high service level.
  • Generate reports and distribute to other departments for control or information purposes.
  • Ensure compliance with the company's policies and Sarbanes Oxley requirements.
  • Keep up to date with changes in social security and tax requirements and monitor the effect of these changes on the company and inform other departments when necessary.
  • Assist in Payroll project (transfer to one system and one vendor) by providing assistance on formulating requirements based on current processes, testing the new system and updating manuals.

  • 1 to 3 years of relevant work experience in a similar position.
  • Knowledge of Social Security, Tax and Employment legislation; one or more other European countries is a plus.
  • Excellent Microsoft Excel skills
  • Fluent in English, written and spoken. Knowledge of any other European languages is an asset.
  • PeopleSoft experience is an asset; understanding of payroll within HRMS.
  • Ability to work under pressure and with outside organizations (Payroll Vendors, Governmental Organizations, Tax Authorities).
  • Proactive, well organized with hard working mentality.
  • Team player with service-oriented attitude.
  • Clear and effective communications skills.
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